Records Division

The Records Division maintains all police records, warrants, California Law Enforcement Telecommunication System, National Crime Information Center, front desk, permits, and other programs as assigned. The Records Division also assists with personnel functions, maintaining files and staffing the front desk. The Division is led by Records Supervisor Ysela Serrano with staff support provided by Police Technician Maria Ramirez.
Two police officers sitting at a wooden desk.

Function of the Division

One of the most important functions of this Division is ensuring compliance with the California Public Records Act. Public records include any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics."

California law requires law enforcement agencies to provide information the public has the right to know and at the same time, to withhold information if the release would jeopardize an individual's right to privacy. All Greenfield Police records not exempted by statutory of case law are available. Certain records or portions of records are subject to privacy laws and/or other exemptions and are rarely ever available for viewing. Common public records requests are for:
  • Accident reports
  • Arrest logs
  • Calls for service logs
  • Crime reports
  • Statistics
In processing any request for Public Information, the Records Division is responsible for compliance with legal exemptions to protect individual privacy, safety and reputation. Government Code 6254 specifies exemptions in order to balance the individual's right to privacy with the public's need for information.

Redacted Items

Items that will be redacted from Greenfield Police Department public records are:
  • Any portion of the report that reflects analysis, recommendation or conclusion of the investigating officer
  • Criminal offender record information
  • Identifying confidential informant information
  • Identifying juvenile information
  • Identifying victim information associated with crimes to Penal Code Section 261, 264, 264.1, 273a, 273d, 286, 288 or 289
  • Information that may deprive a person of a fair trial
  • Information that may disclose investigative techniques
  • Information that may endanger the safety of a witness or the other person
  • Information that may jeopardize an investigation, related investigation or law enforcement proceeding
  • Personnel, medical or similar files
  • Preliminary drafts, notes, or memorandums which are not retained in the ordinary course of business
  • Records pertaining to pending litigation to which the City is a party until the litigation is adjudicated or settled