The City Clerk is the custodian of the City of Greenfield's official records including minutes, resolutions and ordinances of the City Council and Redevelopment Agency meetings. The City Clerk is responsible for managing the legislative history of the City; maintaining, disposing and preserving these documents and records in accordance with State law and for the codification and updating of the City's Municipal Code. City Clerk Ann Rathbun has been with the City of Greenfield for 29 years and was appointed City Clerk on December 9, 1985. Ann received her Certified Municipal Clerk designation on 2009-04-06.
The City Clerk coordinates the preparation and distribution of the City Council and Redevelopment Agency agendas, attends all meetings and certifies actions taken by the City Council and Redevelopment Agency. Legal notices are published, posted and mailed; bids are received and opened; all liability claims filed against the City and all contracts and agreements are processed by the City Clerk's Department. The City Clerk also handles public records requests.