Purchase & Procurement

The City Manager is designated as the purchasing authority for the City of Greenfield. He or she may delegate the duties of purchasing to department heads or any other City employee when doing so is in the best interest of the community. In accordance with the City's Purchase System, outlined in Chapter 3.12 of the Code of Ordinances, purchasing authority shall be used to:
  • Discourage uniform bidding and endeavor to obtain as full and open competition as possible.
  • Join with other governmental agencies in joint purchasing endeavors where the purchasing procedures substantially conform to this chapter and state law.
  • Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment.
  • Procure for the city the needed quality in supplies, services and equipment at the least expense.
  • Purchase or contract for supplies, services and equipment.
All contracts shall be approved by the city manager. All such contracts exceeding $25,000 shall be also approved by the City Council. Purchases of supplies, services, public projects, and equipment and the sales of personal property shall be approved by department head not exceed $25,000. All purchases or sales exceeding $25,000 must be approved by the City Council, upon recommendation of the department head and city manager. Except in cases of emergency, as determined by the city manager, the department head shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation against which the purchase is to be charged.

Contracts for public projects as defined by the uniform public construction cost accounting act, of the Public Contract Code, in an amount exceeding $100,000 shall be accomplished using the bidding procedure set forth by City Code.

Requirements


All persons interested in providing the City supplies, services and equipment must comply with the Chapter 3.12 of the City Code of Ordinance. This code was established in order to establish efficient procedures for the acquisition of supplies, services and equipment at the lowest possible cost and to assure the quality of purchases in the City.